Payroll Management

At Paylient, we take care of all aspects of payroll and taxes with precision. Our services guarantee accurate deductions and timely tax submissions for cannabis businesses. We manage all tax documentation for employees, report wages to authorities, and fulfill tax obligations efficiently. Our expertise extends beyond payroll to include employee benefits management, ensuring compliance with regulations like the Affordable Care Act and ERISA. We simplify the complexities of payroll and tax adherence, providing comprehensive and compliant solutions.

Federal and State Employment Laws

Employment regulations at both the federal and state levels encompass various aspects such as minimum wage, overtime compensation, anti-discrimination measures, recruitment procedures, family leave, and other relevant aspects. Each state and the counties within have their own distinct set of regulations, and our team stays informed about any modifications to guarantee your business compliance with these laws.

Clear Communication and Support

Transparent communication about payroll procedures, deadlines, and adjustments is essential to establish trust and promptly address client inquiries. Our team prioritizes these fundamental aspects to proactively navigate potential challenges and provide dependable and precise payroll services in the cannabis industry.

Scalability and
Flexibility

In addition to providing Clear Communication and same day support, our payroll systems and processes are tailored with scalability and flexibility in mind to align seamlessly with the dynamic nature of the growing cannabis industry. Whether your business experiences expansion or contraction, our systems are equipped to adapt to changing needs.

Your Strategic Partner

 

When choosing a payroll provider, it’s crucial to differentiate between a standard service vendor and a strategic PEO partner like Paylient. Traditional payroll vendors primarily focus on processing payments as provided by the client, operating under the assumption that the client is fully versed in compliance and regulatory requirements. Their scope does not extend to ensuring compliance, helping avoid penalties, or offering strategic advice.

In contrast, Paylient provides a far more extensive service. As your PEO partner, we do more than just process payroll; we bring expertise to every aspect of the job. We proactively manage risks, ensure compliance with ever-changing regulations, and shield your business from potential penalties. Our extensive support and tailored strategic guidance are designed to foster long-term business success, making Paylient an integral part of your team and a guardian of your operational integrity.

Rapid and Precise Payroll Processing

Employee Verification

  • Verify employee details
  • Ensure accurate classification
  • Update any changes in employee status or information.

Timekeeping

  • Review timecards or timesheets for accuracy.
  • Confirm hours worked, including overtime and paid time off.
  • Address any discrepancies or missing records promptly.

Wage Calculations

  • Calculate gross wages based on hours worked and rates.
  • Include any bonuses, commissions, or other compensation.
  • Deduct applicable taxes, benefits, and deductions.

Tax Compliance

  • Withhold federal, state, and local taxes accurately.
  • Submit payroll taxes and reports on time.
  • Stay updated on tax law changes and compliance requirements.

Benefits Administration

  • Deduct employee contributions for benefits (health insurance, retirement plans, etc.).
  • Coordinate with benefits providers for enrollment, changes, and terminations.
  • Ensure compliance with benefit regulations and reporting.

Payroll Processing

  • Calculate net pay for each employee.
  • Generate pay stubs or direct deposit statements.
  • Process payments via check, direct deposit, or other methods.

Recordkeeping

  • Maintain accurate payroll records for each pay period.
  • Store records securely and in compliance with retention laws.
  • Keep track of payroll-related documents, such as W-2s and 1099s.

Compliance

  • Stay updated on federal, state, and local labor laws.
  • Ensure compliance with wage and hour regulations.
  • Address any payroll-related audits or inquiries promptly.

Reporting

  • Prepare and file required payroll reports (e.g., quarterly and annual tax filings).
  • Generate payroll reports for internal analysis and auditing purposes.
  • Review reports for accuracy and completeness.

Reconciliation

  • Reconcile payroll records with bank statements.
  • Verify accuracy of payroll expenses and liabilities.
  • Address any discrepancies or errors promptly.

Communication

  • Communicate with employees regarding payroll-related matters, such as pay dates and changes.
  • Provide support and assistance to employees with payroll inquiries or concerns.
  • Foster transparency and openness regarding payroll processes and policies.

Review and Audit

  • Conduct regular reviews of payroll processes and procedures.
  • Perform periodic audits to identify and address errors or compliance issues.
  • Implement improvements or corrective actions as needed to enhance payroll accuracy and efficiency.

The Importance of Accuracy and Timeliness

Proficient in payroll and tax administration, we prioritize the essential requirement for accurate and timely payroll management, particularly within the cannabis industry. Our strategy is built on a deep understanding of intricate tax regulations, coupled with prompt execution of payroll processes. Errors or delays in payroll can have substantial consequences for both your business and ours. Our meticulous attention to detail guarantees proficiency and exactness in payroll execution.

A Commitment to Compliance and Reporting

Addressing the complexities of payroll management within the cannabis industry involves distinctive hurdles. As your payroll management partner, our responsibilities extend beyond the mere handling of pay stubs. We intricately oversee tax withholdings and guarantee comprehensive reporting.

Adhering rigorously to pertinent tax laws and regulations at the federal, state, and local levels is paramount to our approach. This encompasses precise tax withholding and remittance, meticulous maintenance of detailed payroll records, and timely submission of all required reports. Failure to comply with these regulations can lead to significant financial consequences. Our commitment to diligence and precision ensures such outcomes are always avoided.

Proving Security and Confidentiality

Given the high sensitivity of payroll and benefits data, it is imperative to safeguard it with impeccable security measures. Our services are crafted to ensure the protection of sensitive employee financial information by employing rigorous security protocols. These encompass robust access control systems, advanced data encryption techniques, and secure methods for data transmission. As a provider of payroll management services in the cannabis industry, it is our responsibility to guarantee that the financial information of your business and personnel remains secure and inaccessible to unauthorized parties.